AFSCME, City of Eugene - Laserfiche WebLink

New Search

'''';!ir p t yy p TRACS system. The PSO should also be notified via email when the issue is resolved and a response has been sent to the constituent and Mayor /City Council. Conversations with Mayor /City Councilors If you have a conversation, discussion or contact with a councilor or the Mayor (including contact at committee, commission or advisory group meetings) about a work- related issue, please send a brief e- mail summarizing the nature of the contact with the elected official to your Executive Director and the City Manager. All other written communications All other written communication to the Mayor and City Council, such as informational memoranda, agenda item summaries, council assignment responses, and council newsletter articles should be ''. coordinated through your department's Council Liaison with copies sent to your Executive Director, or fl`'; should follow specific department policy. The Council Liaison can assist you with the procedures `' established by the City Manager's Office for providing information to the council and inform you of relevant deadlines. When preparing this type of communication, please allow enough time for staff review of the document(s). All oth outreach to Mayor and /or City Council Any staff - initiated outreach to the City Council and/or Mayor must be approved or directed by either a Department Executive Director or the City Manager. Media Contacts If you are contacted by the media, please send a brief e-mail summarizing the nature of the contact, the person who contacted you and the name of their media organization to your Executive Manager and the City Manager. (Note: All media contacts are summarized and provided to the Mayor and City Council daily.) Any staff-initiated outreach to the media must be approved or directed by a department Executive Director, his or her designee, or the City Manager. 2