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SCHAEER Julie J <br />From: <br />RISDAL Lacey L <br />Sent: <br />Tuesday, June 10, 2014 11:45 AM <br />To: <br />SCHAFER Julie J <br />Subject: <br />ad'I capital budget clean -up items <br />Fallow Up Flag: <br />Follow up <br />Flag Status: <br />Flagged <br />Julie, <br />Here are some additional clean -up items in the capital budget that you can help me with. <br />1) Regarding the AJE 87393 that used the account 61797 ... the one that we need to clean up. I think we need to <br />reverse the effect of the errant AJE 87393. So... <br />a. In an AJE, charge (positive value) $9,802 against 321 - 935 - 61797 - 935472, so the 61797 actuals line nets <br />to zero. <br />b. The GJN that was charging to this project didn't get changed, so another PP of PSF showed up here—let's <br />adjust for this in this AJE too. Move $1,278.50 from 321 - 9335 - 61891- 935472 to same line /project, but in <br />336. 1 called Tammy and had her change the GJN to point to 336, so this won't happen again. Yeah! <br />c. I think the intent of the original AJE was to move charges out of 321 & to 336. So in order to zero out <br />the 321 funding of this, we need to address why we had a negative budget.... which is from actuals in <br />FY13. So, we need to move the actuals that occurred in FY13 to 336 as well. Then the 321 portion of <br />this project will net to zero. So ... please AJE $9,801.59 out of 321- 9335 -6x- 935472 to 336 —If you look in <br />WebTots in FY13, you will see the charges. <br />2) Projct 925402 is the 2 "' of the outdoor lighting projects. We were trying to condense down to just one lighting <br />project (I think we are keeping 935292). There is a positive charge in the one we're trying to close. Its PSF <br />charges, so I called Tammy had her change this GJN to point to the other project. But we need to move the <br />actuals from 311 - 9335 - 61891- 925402 to same fund /account - 935292. <br />3) 111 fund 311, there are 2 projects I haven't had time to research. A) 925182, deficit due to one invoice. I think we <br />are trying to condense to one project again with the signage work. I think this should be charged to same <br />fund /account but to project 995222. B) 975032... deficit fram an encumbrance. I think we talked about this <br />once, but can't remember if I needed to follow -up on this, or we were waiting for FY1S appropriation, or if this <br />encumbrance will close out at FY -end. <br />Let me know if you have any questions, and thank you for keeping us straightened out! O <br />Lacey Risdal, x4841 <br />Public Works <br />I <br />