2001-00234 Grant 306 - Laserfiche WebLink

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ATTACHMENT A PAGE 1 OF 2 SPECIAL GRANT CONDITIONS FOR PAYMENTS THE GRANT ADMINISTRATION AND PAYMENT SYSTEM Payments under this award will be made through the U.S. Department of Education (ED) Grant Administration and Payment System (GAPS). GAPS is administered by ED's Financial Management Systems Division. A copy of the Department of Education Payee's Guide for the Grant Administration and Payment System (Payee's Guide), is available at the GAPS website at http: / /gapsweb.ed.gov . The guide will provide detailed instructions on all new GAPS processes. If you are not Internet capable, please contact Sandra Rush at (202) 401 -2102 to request a hard copy of the guide. New grantees will be requested to provide pertinent information before they may begin requesting funds. Information to be provided includes: • Designation of payee • Payee contacts and mailing addresses • Depositor account information • Individuals authorized by the payee to access GAPS to request funds — these individuals will be provided User Ids and passwords to access GAPS The payee is the entity identified by the grantee to handle the financial aspects of the grant – e.g., request payments, report expenditures (the grantee and payee may be the same entity). Payees may begin requesting funds for the grantee once their award authorization is entered into GAPS and the award start date is reached. REQUESTING FUNDS USING GAPS Payees can access GAPS on -line to request funds. To access, payees need a Web browser (such as Netscape Navigator) and Internet connectivity. Payees will request funds by award using the PR/Award Number found in Block 5 of the Grant Award Notification. Instructions for accessing GAPS on -line and navigating through the GAPS screens to make a payment request are given in the Payee's Guide. Instructions for modifying payment requests, adjusting drawdown amounts, and viewing award and authorization histories are also included in the Payee's Guide.