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GAPS Home Page Page 2 of 13 <br /> a. Drawdown Procedures: <br /> Drawdown requests are made on -line by individual grant award number. <br /> b. Reporting Procedures: <br /> Grantees /payees are no longer required to submit separate expenditure <br /> statements to ED Finance. The Department will expense funds each time a <br /> payee makes a drawdown request. <br /> TOP <br /> DRAWDOWN PROCEDURES <br /> 3. What is the grant award (document) number? <br /> Under GAPS, grantees /payees will request ED funds by grant award number. <br /> The grant award number is a unique, eleven - character number that identifies <br /> each grant award issued by a specific office to a specific grantee. (The <br /> change from a 10 to an 11 digit award number was made to make the award <br /> numbers compatible). The grant award number can be found on the grant <br /> award notices issued to grantees by Department program offices. <br /> Grantees /payees should contact the program offices for award numbers. <br /> Below is an example of a grant award number: <br /> P031B921234 <br /> P= Principal Office designator <br /> 031 =CFDA numeric suffix of the program <br /> B= Alphabetic sub - program identifier <br /> 92 =Last two digits of the funding fiscal year <br /> 1234 = Unique identifier <br /> 4. How do grantees /payees change addresses or account data? <br /> Contact the Department of Education Program Office that awarded you the <br /> authorization or the GAPS Payee Hotline to process the required forms or <br /> other information. <br /> 5. How long will it take for funds to be available to grantees /payees <br /> subsequent to payment requests? <br /> For FEDWIRE, same day if the request is made prior to 2:00 p.m. EST, 1 <br /> day if after 2:00 p.m. EST. <br /> http: / /e- grants.ed.gov /gapsweb /faq.htm 5/29/2002 <br />