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RISDAL Lacey L <br /> From: MCDANIEL Fred <br /> Sent: Tuesday, February 04, 2003 11:22 AM <br /> To: HAMLIN Peggy D; RISDAL Lacey L; JAMIE F LARSON; Jeff PETRY; JOHN C HUBERD; <br /> KATE A FIELAND; KITTY M MURDOCH; Nikki PARNESS <br /> Subject: • New Public Works Grant <br /> Public Works has received a new grant from Oregon Community Foundation for $3,500.00. <br /> MEMORANDUM <br /> Date: February 4, 2003 <br /> From: Fred McDaniel, Finance <br /> Subject: Grant Account Coding <br /> To: Lacey Risdal; Peggy Hamlin- Public Works <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the proceeds <br /> received from the grantor. The grant(Sub -Cls) number is needed to account for expenditures chargeable against the grant. <br /> An activity(Prog /Grt) number may also be assigned, when the grant requires matching funds, or when programs /project <br /> costs will include costs not chargeable to the grant. All program /project costs would be identified by the activity(Prog /Grt) <br /> number, but only recoverable grant expenditures would also be identified by grant(Sub -Cls) number. <br /> I have assigned the following distribution codes for the Veterans Memorial Park Proj grant. Grant amount is $3,500. <br /> In the following distribution code examples, X= variable numbers, 0= required Zero. <br /> Revenue Account: 43322 Veterans Memorial Park Proj <br /> (Distribution code 43322 - 187 - 9335 - 000000 - 000) <br /> Sub - Cls: (grant) 322 Veterans Memorial Park Proj <br /> (Distribution code XXXXX 187 - 9335 - 935212 - 322) <br /> Proj /Grt: (activity) <br /> (Distribution code XXXXX- X)0(- XXXX- XXXXXX -XXX) <br /> I (Financial Management) need an original copy of the grant for audit trail and complying with external audit demands. <br /> The distribution codes will be activated for FY2003. <br /> cc: <br /> Jamie Larson <br /> Jeff Petry <br /> Nikki Parness <br /> Kate Fieland <br /> Kitty Murdoch <br /> John Huberd <br />