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PERKINS MaryBeth <br /> From: LARSON Jamie F <br /> Sent: Tuesday, August 26, 2003 7:33 AM <br /> To: MCDANIEL Fred; HAMLIN Peggy D; PERKINS Mary Beth; PARNESS Nikki M; FELDMAN <br /> Mary H; PETRY Jeff T; HUBERD John C; MURDOCH Kitty M <br /> Cc: Eugene GL <br /> Subject: 310 -BLM Assistance Agreement' <br /> I have added these codes to GL. <br /> Jamie <br /> Original Message <br /> From: MCDANIEL Fred <br /> Sent: Monday, August 25, 2003 9:15 AM <br /> To: HAMLIN Peggy D; PERKINS Mary Beth; PARNESS Nikki M; FELDMAN Mary H; LARSON Jamie F; PETRY Jeff T; <br /> HUBERD John C; MURDOCH Kitty M <br /> Subject: New grant from BLM <br /> Jamie and John. Please add the new grant and revenue code to the General Ledger and KPMG Budget systems. <br /> © <br /> acmia, yeti <br /> MEMORANDUM <br /> Date: August 25, 2003 <br /> From: Fred McDaniel, Finance <br /> Subject: Grant Account Coding <br /> To: Peggy Hamlin and MaryBeth Perkins — Public Works <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the <br /> proceeds received from the grantor. The grant(Class_Fld) number is needed to account for expenditures <br /> chargeable against the grant. An activity(Project_id) number may also be assigned, when the grant requires <br /> matching funds, or when project costs will include costs not chargeable to the grant. All project costs would be <br /> identified by the activity(Project_id) number, but only recoverable grant expenditures would also be identified by <br /> grant(Class_Fld) number. <br /> I have assigned the following distribution codes for the BLM Assistance Agreement. Grant (task order) amounts <br /> are $179,550.00 & $13,750.00 & $740,000.00 for a total of $933,300.00. <br /> In the following distribution code examples, X= variable numbers, 0= required Zero. <br /> Revenue Account: 43310 BLM Assistance Agreement <br /> (Distribution code 43310 - XXX -XXXX- 000000 -000) <br /> Sub -Cls: (grant) 310 BLM Assistance Agreement <br /> (Distribution code XXXXX- )0(X- XXXX - XXXXXX -310) <br /> Proj /Grt: (activity) various <br /> (Distribution code XXXXX - XXX - XXXX - XXXXXX -XXX) <br /> 1 (Financial Management) need an original copy of the grant for audit trail and complying with external audit <br /> demands. <br /> The distribution codes will be activated for FY2004. <br /> 1 <br />