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MEMORANDUM Date: January 20, 1994 Revised February 8, 1994 From: Bob Hammitt To: Chris Andersen, Bill Hirsh, Doug Lemley. Dave Reinhard, Jon Lauch and Ory Stephens Subject: School District 4J /City of Eugene Meeting I did not receive any feedback from any of you regarding the draft meeting notes so please consider this the final version. For everyone's information, Tim Rhay, City of Eugene Turf and Grounds Supervisor, and Doug Lemley have recently met to discuss ideas for reducing grounds maintenance costs. I understand they have a follow -up meeting scheduled. I have enclosed a copy of the intergovernmental fueling agreement for school district staff. Pacific Pride was selected as the vendor. George Jessie, City Fleet Manager, 687 -5202, can provide details about the service and how to utilize it. Hope these notes are helpful for follow -up contacts. Lets plan to get together in a couple of months for a progress report. The purpose of this meeting was to explore areas where the City of Eugene and School District 4J could work more closely together to reduce operating costs. The City of Eugene is very interested in helping the School District mitigate the negative impacts of budget reductions in order to provide a higher quality of life for the community. The following areas were explored: 1. Transportation Costs. If the busing program is reduced, the City might assist the School District by providing information about alternatives, including carpooling, walking, bicycling and using LTD buses. The City is very interested in reducing auto trips and making people aware of alternatives. School District staff is currently discussing this issue with Lane Transit District staff. The City requested to be included in those discussions. There was also discussion about sidewalks. The City Council has recently adopted a new sidewalk program, and we expect to be more active in constructing several miles of sidewalk per year on high - priority streets, beginning summer 1994. This could impact the District in at least two ways: first, several of the likely candidate streets for sidewalk instruction include frontage along school property, which would result in an assessment against 4J property. Second, the prioritization will take into account the need for safe routes to schools, and could help in providing alternatives (i.e. walking) to existing school bus service. Transportation Division staff agreed to contact 4J staff with more information about the new sidewalk program.