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AANDERUD Kris <br /> From: TAYLOR Trevor H <br /> Sent: Wednesday, December 12, 2007 9:08 AM <br /> To: GORSEGNER Sarah C <br /> Cc: AANDERUD Kris; CARIAGA Mia <br /> Subject: RE: Override of 2008010866 <br /> Howdy Sarah, <br /> As a follow up to our conversation, I wanted to provide you with some information about the seed purchase from <br /> Pacific Northwest Natives (PNN). PNN produces native seed material and specializes in genetically local seed <br /> varieties. This company is the sole source for several species of seed that are genetically from Eugene. The West <br /> Eugene Wetland has a policy of using genetically local seed so we do not have another choice for purchasing many of <br /> these species commercially. <br /> As a result, we typically purchase seed from PNN each year to do our restoration work. Over the past several <br /> years the amount of acreage we have been restoring has been increasing and in several cases PNN has been unable <br /> to meet our needs. In response to this issue, this year we "reserved" our seed early by placin an order early in the <br /> year. PNN was unable to promise the order nor provide a quote as seed had not yet been harvested, however, they <br /> agreed to do their best to meet our needs first. <br /> Then we had several staff changes. As Kris notes below, Jean Jancaitis, the seed program coordinator, left and <br /> her replacement has not yet started. Also, I was moved into my current position and was not made aware of the <br /> details of this order until after its arrival. PNN shipped the seed to us and we used it on our restoration projects <br /> this fall. Now they have shipped us the invoice and we are realizing that the overall price of the shipment exceeds <br /> our $5,000 cap for needing to receive competetive quotes. <br /> Overall, I am not surprised by the price of the actual seed as the per pound rate very closely matches the prices we <br /> have paid in the past. This in combination with the fact that they really are a sole source provider, makes me <br /> comfortable with the purchase overall. I realize that we need to have sole source providers preapproved. In the <br /> future we will do a better job of documenting these types of arrangements and working to carefully ensure that <br /> when a seed order surpasses the $5 limit we will follow the sole source approval process. <br /> Thanks much, <br /> Trevor Taylor <br /> Natural Area Restoration Team Supervisor <br /> Parks and Open Space Division <br /> Eugene, Oregon <br /> 541.682.4888 <br /> From: AANDERUD Kris <br /> Sent: Wednesday, December 12, 2007 7:56 AM <br /> To: Eugene Purchasing <br /> Cc: TAYLOR Trevor H <br /> Subject: RE: Override of 2008010866 <br /> Hi Jamie, <br /> I do not have any quote documentation, but Trevor might. Please note that it was Jean Jancaitis who was in charge of this <br /> 1 <br />