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RISDAL Lacey L <br /> From: RISDAL Lacey L <br /> Sent: Wednesday, April 23, 2008 1:34 PM <br /> To: CARY HOBBS Jesse A <br /> Cc: SMITH Tammy D <br /> Subject: RE: Ridgeline Trailhead Improvement grant reporting and 011 fund reuimbursement <br /> Categories: VIP <br /> Sounds good. As far as Kelly's time goes, I'll have the grant code removed from 2 hours that showed up with the grant <br /> code attached. This will make her time as part of the City's match and not grant reimbursable. For Philip, Robin and <br /> Justin - - -if they have any documentation as to the hours they spent on the grant, I can still add their time to the activity code <br /> after the fact (maybe they have meetings on their calendars, etc that can help them track hours). If you need the <br /> additional personnel.hours to make our City match requirement, I would recommend asking them to provide an estimate. <br /> Just let me know what you need on this part (and I'm copying Tammy Smith on this since she will be back - filling for me <br /> while I'm on maternity leave, and she will do a great job of finishing up any paperwork we need for this grant). <br /> Thanks, in advance, for getting me a copy of the reimbursement request, and I'd also like a copy of the A6 invoices at that <br /> point to. <br /> Let me know what else you need, <br /> Lacey <br /> From: CARY HOBBS Jesse A <br /> Sent: Wednesday, April 23, 2008 12:13 PM <br /> To: RISDAL Lacey L <br /> Subject: RE: Ridgeline Trailhead Improvement grant reporting and 011 fund reuimbursement <br /> THANK YOU Lacy - <br /> Kelly and others that have helped with planning and implementation for the grant should have been coding their time to <br /> their own budgets but using the grant activity code to show their time as match. It looks like Philip, Robin, and Justin <br /> Grishkin did not do that! <br /> I am keeping the a copy of the matching A6 bills and a spreadsheet tracking the invoice numbers and amounts. <br /> I did find out that I can sumbit a bill at any time to the State of Oregon to get reimbursement, so I should be a ble to <br /> balance my 011 charges to the grant by the end of the fiscal year. <br /> Thank for your help and I'll get a copy of the request for reimbursement and a link to the budget trackers to you soon. <br /> -Jesse <br /> From: RISDAL Lacey L <br /> Sent: Wednesday, April 23, 2008 11:32 AM <br /> To: CARY HOBBS Jesse A <br /> Subject: RE: Ridgeline Trailhead Improvement grant reporting and 011 fund reuimbursement <br /> Jesse, <br /> Attached is the spreadsheet which shows the grant 333 expenditures and the hours. Please note the highlighted time in <br /> the spreadsheet and let me know how you would like Kelly's time to be considered. Also, there are a couple of other <br /> expenses charged to the activity code, but not the grant - -- implying these expenses are City match and NOT grant <br /> reimbursed. Let me know what your intent was for both Kelly's time and these misc. expenses and I'll make the system <br /> match whatever you need. <br /> Regarding the bills that A6 paid... it is correct that we can't put the activity code 213333 on them, because this is the same <br /> 1 <br />