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MEMORANDUM <br /> Date: June 8, 2009 <br /> From: Debbie Wydra, Financial Reporting <br /> Subject: Grant Account Coding <br /> To: John Clark - POS <br /> Three fields can be created to manage a grant. The revenue account is required to specifically identify the <br /> proceeds received from the grantor. The grant number is needed to account for expenditures chargeable <br /> against the grant. An activity number may also be assigned, when the grant requires matching funds, or when <br /> project costs will include costs not chargeable to the grant. All project costs would be identified by the activity <br /> number, but only recoverable grant expenditures would also be identified by grant number. <br /> I have assigned the following distribution codes for the OYCC /OYEI Grant. <br /> Grant Description: An Oregon Youth Employment Initiative program allocation for Lane County using <br /> American Recovery and Reinvestment Act funding granted by the U.S. Forest Service. <br /> In the following distribution code examples, X= variable numbers, 0= required Zero. <br /> Grant (task order) amounts are $63,450. <br /> Revenue Account: 43665 OYCC /OYEI Grant <br /> (Distribution code 43665 - XXX -XXXX- 000000 -000) <br /> Grant Number: 665 OYCC /OYEI Grant <br /> (Distribution code XXXXX - XXX - XXXX - XXXXXX -665) <br /> Activity Number: XXXXXX OYCC /OYEI Grant <br /> (Distribution code XXXXX - XXX - XXXX - XXXXXX -XXX) <br /> Please send me a copy of the signed grant agreement for an audit trail and to comply with external audit <br /> demands. <br /> The distribution codes will be activated for FY2009. <br /> 2 <br />