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$8 Million Deficit (Carla Spangler /Eric Johnson) <br /> 1. Keep vehicles w/ low miles longer, if vehicles are still cost effective (less than <br /> 60,000 miles) — Tony Jobanek is currently doing analysis on vehicles with <br /> lower miles; working with individual supervisors to discuss keeping these <br /> vehicles — ACTION ITEM FOR VEHICLE ANALYSIS <br /> 2. Utilizing intergovernmental contracts (i.e. Lane County, ODOT, Springfield) — <br /> Currently, PWM has several intergovernmental agreements (IGA) with <br /> ODOT and Lane County for road and stormwater related maintenance <br /> activities. Entering into maintenance IGAs helps agencies be more efficient <br /> in providing basic maintenance activities for their customers. <br /> 3. Cut in pay for exempt employees <br /> 4. Cut travel/training <br /> In state training is always preferred over out of state training. There are <br /> times where certain trainings are only offered at specific locations out of <br /> state. Out of state trainings need to be approved by the Maintenance <br /> Director. Typically out of state trainings will be denied if a similar training <br /> is offered in state and it is more cost effective to attend the in state training. <br /> 5. (4 questions regarding right -of -way cost recovery) R.O.W cost recovery; major <br /> spills- charge for clean up; clean up charges for ROW trash/debris, and establish <br /> enforcement for R.O.W - Eugene Code allows for some right -of -way cost <br /> recovery for certain programs (i.e. vegetation removal; sidewalk repairs; <br /> utility cuts; traffic accident clean -up and spills). Each incident is evaluated <br /> to see if it is cost effective to pursue cost recovery. Most often supervisors <br /> will work with the City's Risk Department on whether to go through the <br /> formal process of recovering costs. <br /> 6. Leaf pickup program like Springfield (bag up own leaves) — Currently staff <br /> from PWM and Transportation Planning are looking at how we manage <br /> leaves that are placed in on- street bike lanes. Many complaints from the <br /> biking community regarding leaves blocking bike lanes are received weekly. <br /> Different methods such as a dedicated leaf vacuum for bike lanes have been <br /> used but the problem still exists. One possibility for customers living <br /> adjacent to an on- street bike lane could be to bag their leaves. This option is <br /> being reviewed but has not been yet been approved. PWM collects over <br /> 15,000 cubic yards of leaves annually. At this time we are not looking at <br /> picking up that volume of leaves using bags only. If you have suggestions <br /> regarding leaf pick -up options please contact Damon Joyner @ 682 -4835. — <br /> ACTION ITEM <br /> 7. (3 questions on program reviews) - Evaluate programs for costs & efficiencies <br /> (i.e. traffic calming and urban forestry programs), Review captured info - used or <br /> not? (Do we have unnecessary paperwork ?); Reduce paper work/admin work. <br /> 16 <br />