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ADMINISTRATIVE ORDER NO. 58-03-04 <br />of the <br />Executive Manager <br />Public Works Department <br />City of Eugene, Oregon <br />DELEGATING CONTRACT AND CHANGE ORDER <br />SIGNING AUTHORITY TO PUBLIC WORKS DIVISION <br />MANAGERS AND REPEALING ADMINISTRATIVE ORDER <br />NO. 58- 02 -20. <br />The Executive Manager of the Public Works Department of the City of Eugene finds <br />that: <br />A. Under the provisions of Chapter IV, Section 16 of the Eugene Charter of 1976, the <br />City Manager is designated as the administrative head of the City, and is specifically authorized to <br />appoint and remove all employees (except as otherwise provided in the Charter), and to enforce all <br />ordinances of the City. <br />B. Pursuant to that authority, the former City Manager, James R. Johnson, and the <br />current City Manager pro tem, James R. Carlson, have designated and/or affirmed my appointment <br />as Executive Manager of the City's Public Works Department. In such capacity I have the <br />responsibility for supervision of that department and its employees. <br />C. hi addition to those responsibilities, pursuant to the City Manager's Administrative <br />Order No. 21- 01 -07, as Executive Manager of the Public Works Department I have authority to <br />execute contracts on behalf of the City of less than $100,000, and to sub - delegate contract signing <br />authority. This authority also includes the execution of contract change orders which are within <br />budget contingency for that contract or prof ect, and are within change order guidelines of the Public <br />Contract Administrative Rules. <br />D. On June 13, 2002, 1 issued Administrative Order No. 58 -02 -20 establishing the <br />policies and procedures for processing contracts and executing change orders within the Public <br />Works Department. Although authority was delegated to the City Engineer and Airport Manager <br />to execute change orders for construction contracts in the manner provided in the Order, no other <br />sub - delegations of contract signing authority have been made. <br />E. Sub - delegation of the authority to sign contracts of $25,000 or less and the authority <br />to execute change orders that do not exceed $25,000 to each of the Public Works Department <br />Division Managers would be more efficient and would facilitate the timely and orderly execution <br />of such contracts and change orders, and Administrative Order No. 58 -02 -20 should therefore be <br />Administrative Order - 1 <br />r.\admino d\adm \02pwc tsubdel.wpd(01 /08/03) <br />